SUMMARYPerforms a wide variety of complex clerical functions involving frequent exercise of independent judgment with speed, accuracy, and attention to confidentiality. Responsibilities include maintaining and utilizing files and computer systems, providing necessary reports and documentation, and providing a broad range of administrative support to Vice President of Human Resources.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Oversees receipt of benefits enrollment forms from employees, verifies accuracy and completion and submits to vendors. Enters benefits-related data into human resources information system.
Processes vendor billings, including verification and reconciliation of statements, allocating expenses to appropriate departments, ensuring appropriate amounts and following up with vendors to ensure corrections.
Maintains benefits files, including preparation of files for newly eligible employees, filing enrollment forms and change forms.
Serves as back-up to HR Coordinators during vacations and absences.
PRINCIPAL WORKING RELATIONSHIPS: Works closely with one or more of the following:
Works closely with department personnel to achieve process flow
Works closely with supervisor on work related matters
Works with other departments in coordinating activities and achieving common goals
Works with employees and public to answer questions and process requests
KNOWLEDGE, SKILL, AND ABILITY:
Ability to use personal computer.
Ability to work in a team environment.
Effective organizational skills.
Effective public relations skills and interpersonal skills.
Effective business data systems knowledge.
Effective business writing skills.
Effective verbal and written communication skills.
Ability to accurately keyboard 60 wpm.
High School Diploma or equivalent is required. Two (2) years secretarial/business courses preferred.
Five (5) years clerical administrative experience. SAP Experience preferred.
MATERIAL AND EQUIPMENT DIRECTLY USED:
Telephone, personal computer linked to Company LAN system, copy machine, , printers, and shredders.
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES:
Usual office environment with frequent* sifting, walking, and standing, and occasional* climbing, stooping, kneeling, crouching, crawling and balancing.
Frequent* use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
Light physical effort required by handling objects up to 20 pounds occasionally* and/or 10 pounds frequently.
Ability to move from department and buildings to interact with others
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