This is the lead position for the entire Buyer/Planner team. The Senior Buyer/Planner will lead departmental meetings, ensure performance and metrics are achieved, and assist Buyer/Planners in breaking through internal and external constraints. This position manages flow of materials, parts, and assemblies between sections or departments. Coordinates material needs for manufacturing lines of difficult complexity or with greatest financial impact if errors occur. Initiates and follows established procedures. Makes decisions affecting the financial performance of the company. Executes strategic action plans. Implement and maintain processes that support Supply Chain department metrics.
The Senior Buyer/Planner will receive requisitions and/or request for purchase and/or execute material release against an active supply agreement then enter into the MRP II system. Record and communicate special instructions to Planning and Manufacturing. Tactical level communication with suppliers concerning opportunities for improvement.
Responsible for assuring that stock levels are maintained at the lowest possible level while achieving the contract specific and agreed service requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned
- Lead departmental meetings of Buyer/Planner team.
- Assist with constrained suppliers as required and help planning break through internal and external constraints.
- Manages planning necessary to ensure that assigned production lines have necessary materials on hand to ensure efficient use of production personnel and timely completion of production orders.
- Reviews production schedules and related information and confers with department supervisors to determine material requirements, track material and identify overdue materials.
- Determines inventory needs to maximize inventory turns and cash flow management.
- Manages inventory rotation and organizes materials for physical inventories.
- Conducts off-site visits and inspections with suppliers as regular part of supply management.
- Coordinates transfer of materials from other PGT locations to meet production schedules.
- Compiles and maintains manual or computerized records such as material inventory, in process production reports, and status and location of materials.
- Recommends changes to procedures based on experience and research.
- Provides input on strategic plans and leads action plan teams.
- Monitor and enhance supplier performance through effective use of supplier scorecards.
- Implement and achieve cost saving strategies in line with purchasing/supply management/supply chain department goals.
- Understand, interpret, and analyze requisitions or request for orders and engineering changes.
- Entering and updating of purchase system.
- Verify data accuracy (parts numbers, BOMs, Part Costs) in MRP: report problems to Inventory Control.
- The Senior Buyer/Planner will help to set up part numbers for purchased items as needed, including: pricing, costing, lead time, supplier, and ERP planning information.
- Capable problem solving skills to accept frequent challenges, with simple to moderate scope, that confront typical shop floor environments (scrap, labor and machine constraints, production delays, quality and tooling issues, etc) and to manage those challenges effectively.
- Ability to operate in compliance with all company policies and procedures (business ethics, export and SOX compliance, etc).
- Allocates company's inventory capacity based on quantity, availability and reliability.
- Prepares purchase orders, bid requests or requisitions.
- May approve invoices for payment.
- Confers with internal departments, including quality control, production, inventory control and receiving to determine inventory needs and investigate supplier problems, such as quality issues and availability.
- Determines corrective action when problems are encountered, including returns and exchanges of unacceptable goods.
- Expedites delivery of goods to users and follows up with complete communication of action taken.
- Ensures that procurement records are maintained to document items or services purchased, costs, delivery, product quality or performance, and inventories.
No direct supervision. The Senior Buyer/Planner will be departmental lead for Buyer/Planner team, consisting of 7 indirect reports.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
BA/BS in Business Required
- Demonstrate planning, analytical, organizational and project management skills.
- Customer service skills are required.
- Minimum of 3-5 years of experience in purchasing and supply chain management.
- Proven cost reduction track record.
- Experience using common PC software, including MS-Word, MS-Excel, and MS-Access, working knowledge of ERP with an understanding of bills of materials and supporting data of the operating system and understanding and ability to apply the principles of Lean Manufacturing and Kanban systems required.
- The Buyer/Planner must also possess excellent negotiation, verbal/written communication and interpersonal skills and the ability to read prints, including a basic understanding of tolerances and finishes.
- Supervision experience is preferred.
LANGUAGE / COMMUNICATION SKILLS
No specific communication skills required.
No specific math skills required.
No specific reasoning ability required.
CERTIFICATES, LICENSES, REGISTRATIONS
CPM, CLA, CLT, or APICS Certified, preferred.
PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
- Frequent use of eye, hand, and finger coordination enabling the use of office machinery.
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
- Must be able to visually inspect periodic deliveries of goods in plant.
- Minimal additional physical demands, including occasional bending, walking and stooping
- Consistent daily attendance required to monitor material replenishment for assigned areas.
- Work in both air-conditioned office environment and non air-conditioned plant environment.
- Must be able to move freely and navigate through production floor.
- May require some overnight travel
Ability to travel occasionally domestically.
Occasional: activity exists less than 1/3 of the time.
Frequent: activity exists 1/3 and 2/3 of the time.